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Department Coordinator (for creative team)

At VideoLink, we pride ourselves on our entrepreneurial spirit and commitment to continued innovation. Our employees are the people who enable us to deliver on those values every day. That’s why we’re always on the lookout for talented, ambitious people who can make a substantial contribution to our team of smart, creative, hardworking professionals.

We have an exciting opportunity for an Associate Producer who loves storytelling, video, and creative marketing, and wants to join an established video company looking to expand its success in the video content world. This is an opportunity with lots of diverse challenges, potential for growth!

We offer a very competitive compensation package, balanced work-life culture, and fun work environment. We love what we do - come join us!


Position Description

VLCreative produces video content for large local, national, and global corporate clients. The Department Coordinator is tasked with ensuring that the department runs smoothly on a daily basis, which involves a wide variety of responsibilities, including scheduling, project tracking, managing vendor payments, client communications, and administrative responsibilities.

The ideal candidate will be highly organized, detail-oriented, and calm under pressure. This position requires the ability to simultaneously manage multiple projects in various stages of production. It also involves direct client interaction, requiring a professional demeanor, excellent verbal communication skills and sound judgment. This is a highly collaborative position, offering an excellent opportunity to join a close-knit team, make professional and creative contributions, and work in the video production industry.

Essential Duties & Responsibilities:

  • Serve as a liaison between the company and contract producers and freelancers
  • Maintain project scheduling software
  • Communicate with clients
  • Provide daily administrative support to the creative team
  • Manage vendor invoices and purchase orders
  • Rent, pickup, and drop off rented video production gear
  • Maintain department forecasts
  • Schedule meetings and manage follow up on action items
  • Graphic design of proposals and PowerPoint decks
  • Prepare call sheet, schedules, and calendars
  • Source crews and locations
  • Occasional location field production responsibilities

Job Qualifications:

  • BA/BS or equivalent
  • Minimum of 1-2 years of experience in a lead administrator or coordinator role
  • Detail-oriented with strong organizational skills
  • Experience with online project management systems
  • Strong work ethic, self-direction, self-motivation, patience, and persistence
  • Work well on a team and individually
  • Experience with Microsoft Office applications
  • Experience with Adobe Creative Suite a strong plus
  • Strong interpersonal and written communications skills interacting with co-workers, clients, guests, and vendors
  • Professional oral and written communication skills
  • Function well under pressure and with tight deadlines while maintaining a great attitude
  • Interest in video production, online media, and marketing
  • Ability to multi-task
  • Valid driver’s license
  • Ability to lift 30 lbs.

Other Requirements:

  • Travel may required based on time and location of remote productions, as well as meeting other client needs.

Areas for Growth:

  • Opportunities to work on exciting client-based projects. 


If your interest and skills match the needs of the position, please apply with both a resume with a cover letter. Compensation commensurate with experience (please state your salary expectations). Thank you.ter.

VideoLink affirms in policy and in practice that all employment decisions will be based on merit and business needs and not on race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, political affiliation or any other factor protected by law.

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